SthalaPulse Platform Walkthrough

VISCHARI SOLUTIONS

STHALAPULSE · 01 / 23

Corporate Admin & Infra

SthalaPulse for Corporate Real Estate: One System of Record for Every Branch

Run the Admin & Infra Function Like a Business, Not a Cost Centre

Space, leases, transactions, documents, contracts, maintenance, procurement and cost on one cloud platform, configured for a pan-India branch network. One source of truth in place of spreadsheets and branch files, so the team acts on data instead of maintaining it, with field apps that keep working where the branch network does not.

✓ Branch portfolio, space & utilisation

✓ Lease register with escalation & expiry alerts

✓ Site-acquisition & due-diligence audit trail

✓ Statutory document vault by branch code

✓ Contracts, POs & vendor concentration risk

✓ Per-seat / per-branch cost benchmarking

Corporate Admin & Infra

Multi-branch enterprise portfolio

Vischari Solutions LLP

Platform walkthrough

23 Slides

~30 minute walkthrough

VISCHARI SOLUTIONS

STHALAPULSE · 02 / 23

The Why

Move Off Manually Maintained Databases. Run on One Efficient System.

How the function runs today

📊 Excel files and branch registers

Leases, assets, consumption and contracts live in spreadsheets and physical files, kept by hand at each location. Formats drift, versions diverge, and no one is sure which copy is right.

🔁 Effort spent gathering, not deciding

The team re-keys the same data into request after request, the same number maintained in five places. Time goes to chasing and reconciling instead of acting on what it shows.

📈 Manual upkeep does not scale

What limps along at 200 branches breaks at 500 or 1,000. Adding locations means adding spreadsheets and people to maintain them, never getting ahead.

What changes with SthalaPulse

✓ One source of truth, entered once, reused everywhere

✓ Data captured at the branch, not re-keyed centrally

✓ Retrieval and reports in a click, not days of mining

✓ The system scales with the network, not your headcount

VISCHARI SOLUTIONS

STHALAPULSE · 03 / 23

Platform

The Whole Corporate Real-Estate Function, One Connected Platform

Module Map

License per module · everything flows with time, cost & control

Portfolio & space

🗺️

Branch Portfolio

🪑

Space & Utilisation

🏷️

Asset Register

🔧

Maintenance / CMMS

Lease, contracts & governance

🏠

Lease Management

🔎

Site Acquisition

🗄️

Document Vault

📜

Contracts & POs

Cost, consumption & planning

🧾

Procurement

⚡

Consumption Analytics

💰

Cost / Seat & OpEx

📊

Budget & Forecast

One data model underneath: region → state → city → branch → floor, one people directory synced from your HRMS, one approvals engine and one reporting layer. A branch code carries its space, lease, documents, contracts, assets and cost together, no module is an island.

VISCHARI SOLUTIONS

STHALAPULSE · 04 / 23

Footprint

Country to State to Branch: Your Whole Footprint, Drillable

Portfolio · All India

200 branches · 18 states · HO Mumbai

Tip: click a state to drill into its branches, then click a branch marker for details.

Branch	City	Seats	Occupancy	State Admin
Click a state on the map to list its branches

VISCHARI SOLUTIONS

STHALAPULSE · 05 / 23

Auth & Roles

Sign-in, Roles, and Data Scoped to Exactly What Each Person May See

Sign in to SthalaPulse

Work email Password

or

Two-factor enforced for Admin, Finance and Auditor roles.

Your structure, mirrored

🏛️ Head Office · Mumbai
  └ 🌆 West Zone
     └ 🗺️ Maharashtra (State Admin)
        └ 🏢 Pune · FC Road Branch
           └ 🪑 Floor 1 · 32 seats
     └ 🗺️ Gujarat (State Admin)

Data visibility · scoped by permission

🇮🇳National · Head / CHRO / MDAll 200

🌆Region / Zone · Zonal AdminWest · 71

🗺️State · State AdminKarnataka · 15

🏢Branch · Custodian1 branch

Same scope applies to every module, report and Kelvai answer. Plus read-only roles: Finance · Auditor · Vendor.

VISCHARI SOLUTIONS

STHALAPULSE · 06 / 23

Dashboard

The Admin & Infra Head's Morning View

Admin & Infra · All India

Tue 16 Jun 2026 · refreshed 4 min ago

Leases Expiring

7

next 90 days

AMCs Expiring

5

next 30 days

OpEx Run-rate

₹4.7Cr

this month · all branches

Avg Cost / Seat

₹6,840

per month

Open Tickets

61

9 SLA at risk

PM Compliance

90%

June schedule

Statutory Gaps

4

licences lapsing

Vendor Risk

1

concentration flag

Leases & contracts expiring · next 12 months

Admin OpEx trend · ₹ Cr

VISCHARI SOLUTIONS

STHALAPULSE · 07 / 23

Space

Space & Utilisation: Move Seats Before You Sign Rent

Utilisation · Bengaluru Cluster

4 branches · seats, cabins, meeting rooms, counters

Occupancy by branch

Branch	Carpet (sq ft)	Seats	Occupied	Meeting rooms	Status
KA-BLR-01 · MG Road	2,100	48	44	3	Over-utilised
KA-BLR-02 · Whitefield	1,800	36	22	2	Under-utilised
KA-BLR-03 · Koramangala	1,500	30	27	2	Healthy
KA-BLR-04 · Electronic City	1,650	32	19	2	Under-utilised

System suggestion: MG Road is overflowing at 92% while Whitefield sits at 61%. Shifting 6 seats avoids a new lease, the kind of permutation that should flash up with the rent and cost-per-seat impact attached.

VISCHARI SOLUTIONS

STHALAPULSE · 08 / 23

Lease Management

Never Learn About a Lease Expiry a Month Before It Lapses

Lease Register · All India

218 active leases · committed-cost forecast attached

Active Leases

218

across 18 states

Expiring · 90d

7

renewal window open

Escalations · 90d

12

rent step-ups due

Committed Rent

₹2.1Cr

/ month · contracted

Branch	Lessor	Expiry	Next escalation	Monthly rent	Alert
MH-PUN-03	Sterling Estates	14 Aug 2026	—	₹3,10,000	Expiring 59d
KA-BLR-02	Brigade Holdings	30 Nov 2027	01 Sep 2026 · +5%	₹2,45,000	Escalation 77d
TN-CHE-05	R. Subramaniam	22 Oct 2026	—	₹1,80,000	Expiring 128d
KL-EKM-02	Marian Properties	09 Mar 2028	15 Mar 2027 · +8%	₹1,35,000	Tracked

Renew-in-advance workflow: the system flags branches for renewal months ahead so your team negotiates from strength, never blackmailed by a landlord with a month's notice. Every escalation clause becomes a predictable committed cost on the forecast.

VISCHARI SOLUTIONS

STHALAPULSE · 09 / 23

Site Acquisition

When Audit Asks "Why This Property?", the Answer Is on Screen

Transaction · Pune FC Road Search

10 options evaluated · 1 signed · full trail retained

Option	Carpet	Quoted rent	Technical	Legal	Outcome
FC Road · Lakshmi Tower	2,000	₹3,10,000	Pass	Clear	Signed
FC Road · Pearl Plaza	2,200	₹3,55,000	Pass	Title query	Rejected
JM Road · Crest Arcade	1,850	₹3,40,000	Parking short	Clear	Rejected
Deccan · Anand House	2,050	₹2,95,000	Power inadequate	Clear	Rejected

📎 Diligence on file

Comparative statement · technical report · legal title search · rent benchmark · approval note, all linked to the branch.

✅ Decision rationale

Signed option was rent-competitive and the only one clearing both technical and legal, recorded, not remembered.

VISCHARI SOLUTIONS

STHALAPULSE · 10 / 23

Document Vault

Click a Branch Code, Get Its Entire Paper Trail

Documents · KA-BLR-01 · MG Road

Registered papers · statutory licences · ownership history

Document	Type	Reference	Valid till	Status
Registered Lease Deed	Contractual	SRO-BLR/4471	30 Nov 2027	On file
Fire NOC	Statutory	KSFES/2024/118	18 Jul 2026	Renew · 32d
Shop & Establishment	Statutory	S&E/BLR/9923	31 Dec 2026	On file
Trade Licence	Statutory	BBMP/TL/3320	05 Jun 2026	Lapsed 11d
Ownership Mutation	Title history	Heir transfer · 2023	—	Logged

Built for diligence: scanned copies open instantly, while the branch still holds the physical originals. Landlord notices, ownership changes, mutations and sale transactions are logged against the property, so a change of hands never becomes a missing record.

VISCHARI SOLUTIONS

STHALAPULSE · 11 / 23

Contracts & Governance

Contracts, POs and the Vendor-Concentration Risk You Have to Answer For

Contracts & Vendors · All India

Service AMCs + capital POs · budget-linked

Work awarded by vendor · share of value

Top vendor share

42%

above 25% policy cap

Capital budget used

₹25 / 100

FY allocation

Contract	Vendor	Type	Expiry / Value	Alert
Facility Management	Crystal FM	Service AMC	30 Aug 2026	Expiring 75d
CCTV Maintenance	SecureView	Service AMC	₹18L / ₹20L used	Value breach near
Branch Fit-out · Pune	Apex Interiors	Capital PO	₹42L	Against budget
Pest Control · South	HygienePro	Service AMC	12 Sep 2026	Tracked

VISCHARI SOLUTIONS

STHALAPULSE · 12 / 25

Branch Setup

Open Every Branch the Same Way, With a Guided Checklist

New Branch Setup · MH-PUN-04 · Pune · Baner

Target go-live 15 Jul 2026

Progress

62%

9 of 14 tasks done

Days to Go-live

21

on track

Capital Spent

₹28L

of ₹42L PO

Blockers

1

ISP feasibility

1 · Site & Lease

✓ Lease registered & deposit paid

✓ Possession taken

2 · Fit-out (capital)

✓ Fit-out PO issued vs budget

◐ Civil & electrical works

○ Furniture & signage

3 · Utilities & Connectivity

◐ Electricity meter & DG set

✕ Internet / leased line Blocked

4 · Statutory & Compliance

◐ Shop & Establishment

○ Fire NOC

○ Trade licence

5 · IT & Assets

○ Workstations tagged

○ CCTV & access control

6 · Go-live

○ Housekeeping & FM AMC

○ Handover to Branch Custodian

✓ Done ◐ In progress ○ Pending ✕ Blocked

VISCHARI SOLUTIONS

STHALAPULSE · 13 / 26

Checklist Library

One Checklist Engine for Every Lifecycle Event

Checklist Templates · Admin & Infra

Configure once · run per branch · owners, due dates & audit trail

🏗️Branch Setup

Site & lease → fit-out → utilities → statutory → IT & assets → go-live.

3 openings live

📦Branch Closure / Exit

Notice served, deposit recovery, asset transfer, de-registration, handback.

Deposit recovery tracked

🔁Lease Renewal

Benchmark rent, negotiate, review escalation, re-register, update vault.

7 due in 90 days

✅Statutory Compliance

Annual fire NOC, Shop & Establishment, trade licence renewals per branch.

4 lapsing

🤝Vendor Empanelment

KYC, agreement, insurance, SLA, concentration-risk check before award.

Concentration-aware

🔍Periodic Branch Audit

Safety, housekeeping, signage, asset condition, with photos, offline-ready.

Quarterly · scheduled

Same engine underneath: every template carries owners, due dates, dependencies, document uploads, blocker alerts and a full audit trail, and links to the lease, contract, asset and budget records it touches. Build your own templates for any recurring process.

VISCHARI SOLUTIONS

STHALAPULSE · 12 / 23

Maintenance

Preventive by Calendar, Repairs Fixed at the Root

Maintenance · All India

Year-start PM calendar · branch-age driven

PM Due · June

38

scheduled

Repaints Due

6

branches > 3 yrs

Recurring Faults

4

root-cause flagged

PM Compliance

90%

YTD

Branch	Asset / area	Schedule	Last action	Flag
MH-MUM-04	HVAC · 3 units	Quarterly PM	12 Mar 2026	On schedule
KA-BLR-01	Lift · OEM AMC	Monthly PM	02 Jun 2026	Done
TN-CHE-05	Water seepage · pantry	Repair	3rd time in 6 mo	Recurring
GJ-AHM-02	Full repaint	Age > 3 yrs	Last: 2023	Schedule now

Spend once, not thrice: when the same fault recurs at a branch, it is flagged for root-cause closure instead of another repair bill. Branch age drives the preventive calendar, repaint every three years scheduled at the start of the year.

VISCHARI SOLUTIONS

STHALAPULSE · 13 / 23

Procurement & Consumption

From Tea Bags to Electricity Units: Consumption That Explains Itself

Consumption · Bengaluru Cluster

Per-branch, per-head and per-sq-ft analytics

Electricity · units per sq ft vs 1.5 baseline

Category	Item	This month	Per head	Stock
Human consumables	Tea / coffee / sugar	₹1,12,000	₹248	OK
Housekeeping	Cleaning chemicals	₹48,000	—	Low · 2 branches
Office stationery	Pen / paper / files	₹61,000	₹135	OK
Business stationery	Agreement / docket print	₹89,000	—	Reorder

The differentiator is units, not the bill: tariffs you cannot control, but a branch consuming 2.1 units/sq ft against a 1.5 baseline can be questioned. Consumption maps to headcount and carpet area to expose the outlier branch.

VISCHARI SOLUTIONS

STHALAPULSE · 14 / 23

Cost Management

Cost Per Seat, Per Branch: The Comparison That Ends the Debate

Cost per Seat · Bengaluru · June 2026

Rent + utilities + consumables + services

Cost / seat / month · ₹ by branch

Admin OpEx split

Branch	Rent / seat	Utilities	Consumables & services	Total / seat
KA-BLR-01 · MG Road	₹6,460	₹1,180	₹2,360	₹10,000
KA-BLR-04 · Electronic City	₹4,030	₹980	₹1,490	₹6,500
KA-BLR-02 · Whitefield	₹5,210	₹1,050	₹1,990	₹8,250

Rent aside, the rest should converge: MG Road at ₹10,000/seat vs Electronic City at ₹6,500 invites a rational, human consumables and services run more or less the same per head, so the gap is a question worth asking.

VISCHARI SOLUTIONS

STHALAPULSE · 15 / 23

Assets

Every Asset, Tagged to a Branch and a Custodian

Asset Register · All India

QR-tagged · warranty & AMC linked

Tagged Assets

12,840

across 200 branches

Under Warranty

4,120

expiry tracked

Under Repair

37

open work orders

Below Min-stock

9

reorder alert

Asset	Branch	Custodian	Warranty till	Status
DG Set · 25 kVA	KA-BLR-01	Branch Custodian	11 Feb 2027	In service
Split AC · 2 T ×4	MH-PUN-03	Admin · West	30 Sep 2026	AMC renew
UPS · 5 kVA	TN-CHE-05	Branch Custodian	Expired	Under repair
Workstations ×32	GJ-AHM-02	Admin · West	18 Jul 2028	In service

VISCHARI SOLUTIONS

STHALAPULSE · 16 / 23

Offline-first

The Low-Signal Branch Test: Capture Now, Sync Later

Field App · KL-WYD-01 · Offline

📴 No network · 3 entries queued to sync

Monthly consumption count

Tea bags remaining

Sugar (kg)

Electricity meter (units)

A4 reams

Sync queue

🧾 Consumption count · 16 Jun Queued

🔧 Work order · AC fault Queued

🏷️ Asset scan · UPS Queued

📸 Branch photos · ×6 Synced

Auto-syncs the moment the phone finds signal, no data re-keyed, nothing lost.

VISCHARI SOLUTIONS

STHALAPULSE · 17 / 23

Budget & Planning

Line-Item Budgets, Mapped to Modules, Forecast Forward

Budget · FY 2026-27 · All India

Committed + planned · next 3 / 6 / 12 months

Budget line	Module	Annual	Consumed	Committed ahead	Status
Lease rentals	Lease	₹25.2Cr	₹6.1Cr	₹18.9Cr	On plan
Service AMCs	Contracts	₹3.8Cr	₹1.2Cr	₹2.1Cr	On plan
Repairs & maintenance	Maintenance	₹2.4Cr	₹0.9Cr	₹0.7Cr	Watch
Capital fit-outs	Contracts / PO	₹4.0Cr	₹1.0Cr	₹1.6Cr	On plan
Consumables & utilities	Procurement	₹5.6Cr	₹1.4Cr	—	On plan

Everything flows with time, cost and control: because leases, contracts and maintenance feed budget lines directly, the system can show the next 3, 6 and 12 months of committed and planned spend, the predictability finance and the board keep asking for.

VISCHARI SOLUTIONS

STHALAPULSE · 18 / 24

AI Add-on · Kelvai

Bring AI to the Function: Your Branch Data, Asking and Answering Itself

Kelvai · on your SthalaPulse data

AI on your data · read-only & masked

Which leases expire in the next 90 days?

K

7 leases across 5 states. Earliest is Pune · FC Road on 14 Aug 2026 (₹3.1L/mo); 2 are in Karnataka.

MH-PUN-03 · 59dTN-CHE-05 · 128d+5 more

Karnataka mein cost per seat sabse zyada kahaan hai?

K

MG Road at ₹10,000/seat/month — 54% above Electronic City (₹6,500). Rent is the main driver.

MG Road₹10.0k

Elec. City₹6.5k

Any vendor concentration risk I should know?

K

Yes — Crystal FM holds 42% of awarded contract value, above your 25% policy cap. Worth redistributing new awards.

K

💡 Proactive insight: 3 Bengaluru branches are trending 30%+ above the electricity baseline this quarter. Want me to break them down?

Ask anything — English, हिंदी, தமிழ், मराठी… ↑

VISCHARI SOLUTIONS

STHALAPULSE · 18 / 23

Governance

Built for the Scrutiny a Listing Brings

Audit & Diligence Pack · On Demand

What investors and auditors ask for, exported in minutes

🗂️

Lease & title pack

Every registered deed, expiry and escalation, by branch.

✅

Statutory compliance

Fire, S&E, trade licence status across the network.

⚖️

Vendor governance

Concentration risk, contract value and breach history.

🧾

Site-decision trail

Comparative statements and diligence for every signing.

🕒 Immutable audit log on every record, who changed what and when.

🏦 Risk view per branch, statutory, contractual and lease exposure flagged before diligence finds it.

VISCHARI SOLUTIONS

STHALAPULSE · 19 / 23

Security & Trust

The Questions Your Infosec Review Will Ask, Answered

Product Security & Track Record

Vulnerability posture · data protection · references

🔐 SSO (Entra / Google), 2FA, role-based access

🧱 Tenant data isolation, encrypted at rest & in transit

🕵️ Periodic VAPT & dependency scanning

🧾 Full audit trail & access logs

☁️ India data residency option

🔁 Backups, retention & recovery policy

Where SthalaPulse runs today

🤝 Co-working operator, multi-location, lease & vendor management live.

🏢 IT / ITES workplace, seat, asset and maintenance operations across floors.

🧪 Reference calls & a sandbox tenant available for your infosec and leadership review.

VISCHARI SOLUTIONS

STHALAPULSE · 20 / 23

Comparison

Where We Match the Established Suites, Where We Pull Away

Capability Comparison

Happy to demo any row live

Capability	SthalaPulse	Quick FMS / Archibus	Excel & files
Lease, contract & PM modules	✓	✓	–
Space & seat-booking	✓	✓	–
Vendor concentration-risk view	✓	Partial	Manual
Cost / seat benchmarking across branches	✓	Limited	Manual
Offline-first field capture	✓	–	–
Configured to your workflow, not generic	✓	Off-the-shelf	–
API-first integration (HRMS, ERP)	✓	Limited	–
Single record per branch, retrievable	✓	Partial	People-dependent

VISCHARI SOLUTIONS

STHALAPULSE · 21 / 23

Rollout

Pilot One State, Prove It, Then Scale Pan-India

Rollout Plan · Sequential Phases

Each phase gated on the previous one working

Phase 01

One-state pilot

Pick a state cluster (say Karnataka, 15 branches). Import leases, documents, assets and people; connect SSO.

Phase 02

Priority modules live

Lease, documents, contracts and cost in daily use; state admin and branch custodians on the field app.

Phase 03

Scale to all states

Roll out the proven configuration to all 200 branches; HO dashboards and board MIS established.

Phase 04

Deepen

Consumption analytics, predictive maintenance and budget forecasting switched on as data matures.

Phases are proof-gated, not calendar-driven. Each starts when the previous one is demonstrably working for your team.

VISCHARI SOLUTIONS

STHALAPULSE · 22 / 23

Next Steps

What We Need to Stand Up Your Pilot

Items for Confirmation

Closeable in one working session

Pilot state / cluster. Which state runs the pilot, this sets the lease, document and asset import scope.
Priority modules. Confirm the first wave, lease, documents, contracts and cost are the strongest candidates from today's discussion.
Lease & document data. Current format of lease registers and scanned papers, so import can begin on day one.
HRMS source. Which system holds the people master, for headcount-driven cost-per-seat and consumption baselines.
Statutory document set. The licence types to track per branch (fire, S&E, trade licence and any state-specific).
SSO & infosec review. Entra or Google, and the security documentation and reference calls your leadership needs.

Target: pilot configuration within two weeks of these six being closed.

VISCHARI SOLUTIONS

STHALAPULSE · 23 / 23

Approval

Walkthrough Sign-off

The undersigned confirm that this walkthrough accurately reflects the SthalaPulse Corporate Admin & Infra scope to be piloted, the branch portfolio, space, lease, site-acquisition, document vault, contracts, maintenance, asset, procurement, consumption, cost and budget modules, the field application, and the governance, security and integration approach presented herein, and approve proceeding to a one-state pilot on this basis.

For the Client Organisation

Name

Designation

Date

For Vischari Solutions LLP

Name

Designation

Date